Key
Accountabilities:
· General Duties (Orders, quotes, proposals, customer service, assist sales efforts, assist marketing efforts, and misc. errands.)
o Supports corporate activities in accounting, marketing, or financial reporting processes depending on business needs.
o Ensures operation of equipment by completing preventative maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
o Contributes to team effort by accomplishing related results as needed.
o Provides information by answering questions and requests.
· Analytical Duties (Research
markets and competitors, analytic reports, and systematization and optimization
of internal processes.)
o Prepares reports by collecting
and analyzing information.
o Creates and revises systems and
procedures by analyzing operating practices, record-keeping systems, forms
control, office layout, and budgetary and personnel requirements; implementing
changes.
o Resolves administrative problems
by coordinating preparation of reports, analyzing data, and identifying
solutions.
o Keeps management informed by
reviewing and analyzing special reports; summarizing information; and
identifying trends.
· Promotional Duties (Attend career
fairs and trade shows)
o Attends promotional events with
or in place of executive in order to further promote the business.
· Secretarial Duties
(Documentation, meetings, and transcribe audio recordings, notes, and emails
into Task Action items)
o Conserves executive’s time by
reading, researching, and routing correspondence; drafting letters and
documents; collecting and analyzing information; initiating telecommunications.
o Produces information by
transcribing, formatting, inputting, editing, retrieving, copying, and transmitting
text, data, and graphics.
o Maintains executive’s appointment
schedule by planning and scheduling meetings, conferences, teleconferences, and
travel.
o Represents the executive by
attending meetings in the executive’s absence; speaking for the executive.
· Business Development Duties
(Strategy, brainstorming sessions, strategic partnerships, defining risk,
maintain certification requirements, and business development.)
o Coordinates the work and
activities of staff, monitors and controls resources, and communicates with
superiors, peers, or subordinates.
o Maintains office efficiency by
planning and implementing office systems, layouts, and equipment procurement.
o Completes operational
requirements by scheduling and assigning employees; following up on work
results.
o Develops administrative staff by
providing information, educational opportunities, and experiential growth
opportunities.
· Legal Duties (Legal liaison for
internal policies, contracts, and terms and services; taxes)
o Assists the executive in any legal
duties needed.
o Maintains customer confidence and
protects operations by keeping information confidential
· Human Resource Duties (Company culture, employee satisfaction, screening, interviewing, hiring, and defining best practices)
o Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
o Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
o Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
o Assists administrative staff with the hiring process from recruiting through choosing a final hire.
Required Skills/Experience:
· Preferred experience in at least 2 or 3 of the above categories.
· High School Diploma/GED required; College education preferred
· Proficient with Microsoft Office Suite (Outlook, Word, Excel, Access,
PowerPoint)
· Experience using a CRM, Publisher, Adobe Illustrator, Photoshop, and other productivity software tools
is preferred
· Must have good technical understanding and ability to use new tools
quickly
· Excellent command of written English
· Administrative writing skills
· Excellent attention to details
· Proven ability to focus on customer satisfaction
· Effective project management skills
· Above and beyond time management skills
· Strong administration and organizational skills
· Able to think strategically and deliver project goals
· Confident and comfortable giving presentations
· Strong leadership and influencing skills
· Ability to generate detailed reports for use by the team
· Ability to manage multiple priorities effectively and on a consistent
basis
· Ability to thrive under pressure and deliver effectively in a fast
paced environment
· Ability to learn quickly in a dynamic environment and deliver on
commitments in a timely manner
· Reliable transportation and a clear driving record
We promote solid, long-term relationships with
our clients and among our coworkers. Honesty, sharing of information,
collaboration, and a forthright style are important -- along with the ability
to manage ourselves and our commitments, so that we consistently meet and
exceed expectations. As a dedicated team member, there will be opportunities
for you to expand your skills and responsibilities in the future as we grow and
expand. To learn more about our business please visit www.accentconsulting.com