Job Description: Admission Office Assistant
Barrie School is a progressive independent school, serving students from 12 months to Grade 12, that inspires excellence, intrinsic motivation, and responsibility through innovation in learning. Our intentional educational throughline—from Montessori (12 months to Grade 5) to Project-Based Learning (Grade 6 to Grade 12)—cultivates learning that lasts.
Barrie School offers challenging educational experiences that unlock intrinsic motivation and innovation in both students and faculty. Our community fosters a deep sense of belonging and empowers and honors student voice and responsibility. Coming together in our truly diverse student body of engaged citizens confident to be themselves, bringing diverse and inclusive worldviews.
Located in Silver Spring, Maryland, Barrie School provides an extraordinary learning environment integrating local, national and global educational opportunities. Our 45-acre campus is home to the world-renowned Barrie Institute for Advanced Montessori Studies— one of the largest school-based teacher training programs in the country— and Barrie Camp, a Washington, D.C. area tradition since the 1950s.
Qualifications:
The Office of Admission at Barrie School is seeking an office and database assistant. The ideal candidate, who is the “first face” of the office, serves as the first point of contact for prospective families. This position is a mix of administrative and database work, requiring collaboration with Administrative and Division offices. The Admission Office Assistant reports directly to the Director of Admission.
Responsibilities include the following:
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To meet and greet prospective students and their families.
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To screen and route phone calls to admissions officers and take messages as needed.
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To monitor the department email Inbox and answer emails or route appropriately.
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To present the school’s application process to prospective students and parents, which includes systematically and efficiently handling applications, communicating with candidates and their parents; scheduling interviews with candidates and their parents; scheduling admission testing; securing necessary student credentials; and maintaining admission records.
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To manage the flow of applicant files within the database.
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To maintain and manage the office calendar.
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To oversee, manage, and accurately maintain the admission database
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To run statistical reports and queries, and enter inquiry and application data.
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To collaborate with Database Manager on annual rollover and data hygiene.
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To oversee Admission Office logistics including ordering admission and office supplies, and appropriate admissions marketing materials.
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To help coordinate special events including Open Houses, campus tours, virtual information sessions, new student receptions, and other admission events on and off campus.
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To help prepare admission officers to represent the school at various gatherings and conferences.
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To sort the office’s mail and prepare responses (when necessary) as well as maintain and update standard letters.
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To organize, prepare, and deliver new enrollment and re-enrollment contracts.
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To perform other duties as assigned by the Director of Admission.
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To support the school, its leadership and mission.
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To have the ability to work evenings and weekends as required.