The Grants Accountant is a key member of the Accounting team working to assure accurate and timely post-award reporting for all grant awards (federal, state, local, foundations etc.) received. Following generally accepted accounting principals, the primary activity of this position is to maintain the general ledger for the agency and its 12 locations including payables and reconciliations, and completion of supporting schedules for routine analysis, audits and grant needs. The position acts as an internal resource to Directors and Program managers for accurate information regarding grant spending and allowable costs. In addition, this position is a liaison with grantors for AR/AP grant issues, and prepares and submits required reporting according to grantor guidelines. These duties are completed through use of ethical practice, adherence to good internal controls and through excellent customer service and communications.
Primary Responsibilities:
- Maintains Accounts Payable general ledger and journals including coordination of support schedules for general ledger; reviews vendor payables and travel reimbursement vouchers for accuracy and appropriate cost coding and posts to ledger; analyzes monthly corporate invoices, prepares spreadsheets to track assignment and/or usage as needed by department, employee and/or grant; incorporates information into AP ledger and to grant tracking sheets; maintains spreadsheets for pre-paid expenses and prepares recurring journal entries. May prepare cash disbursements for signature.
- Prepares all post-award AP general ledger and supporting spreadsheet schedules for a wide range of government, foundation and corporate grants in accordance with individual grant guidelines; works with agency directors and support staff to identify budget spend-down issues and makes recommendations for spending; creates new tracking spreadsheets to support grant specific compliance reporting needs; maintains current knowledge of funding sources and funding compliance issues.
- Prepares monthly, quarterly, semi-annual and annual financial reports for authorized signatures in accordance with grantor guidelines and established schedules.
- Maintains accurate projections of grant spending.
- Acts as grantor liaison to resolve accounting reporting and compliance issues. Attends grantor audit meetings and compiles requested audit information.
- Maintains Revenue and AP general ledger for agency social enterprise including posting, journal vouchers and supporting schedules; reconciles daily store receipts and identifies and works to correct any issues with credit card vendors; reconciles bank accounts and prepares and submits monthly sales taxes and prepares monthly and year end due-to-from reconciling entries.
- Acts as vendor liaison for disputed invoices and researches payment issues. Acts as liaison to program directors for monthly program budget issues
- Reconciles bank statements for agency entities to the general ledger including posting of all fees and bank charges; identifies, tracks and researches outstanding checks and recommends replacements or voids.
- Prepares and maintains schedules for audit and budget purposes and prepares ad hoc schedules as directed by supervisor or director. Assists with document retrieval and uses accounting software to generate ad hoc reports, and query information for audit or other purposes. May use extracted information to prepare spreadsheets for program analysis.
- Other duties as assigned.
Nothing in this position description restricts management’s right to assign or reassign duties and responsibilities to this position at any time.