Job Title: Buyer
Department: Purchasing
Reports To: Global Supply Chain Director
Supervises Job Titles or None: None
FLSA Status: Exempt
Summary of the Position:
The Buyer position plans and purchases MRO supplies (maintenance, repair & operating supplies), packaging, buy-resell products, component parts, and outside services. This position is responsible for the timely planning, scheduling of receipt, and inventory control of the products as assigned.
The duties performed require a knowledge of and ability to apply purchasing procedures and policies. The job requires considerable contact with various company personnel and suppliers.
Key Deliverables:
- Maintain safe and injury-free work place
- Generate cost savings ideas and completion of projects
- Generate accurate and timely request for quotes
- Generate accurate and timely purchase / credit card orders
- Achieve first-time supplier delivery acceptance
- Evaluate supplier performance
- Resolve quality issues with suppliers
- Expedite and follow-up on open orders
- Resolve supplier invoice discrepancies
- Supervise buyer/planner position
- Compliance with International quality standard ISO 9001 / Environmental management standard ISO 14001
- Global purchasing procedures
Key Accountability Metrics:
- Safety metrics
- EBITB (earnings before interest, tax and bonus) cost savings
- Purchase requisition and kanban card turnaround time
- On-time supplier delivery
- Supplier Corrective Action Request (SCAR) turnaround time
- Supplier Performance Evaluations
- Blocked invoices
- Monthly reporting
- Days sales of inventory (DSI)
- Customer fill rates
- ISO Certifications
Key Responsibilities and Essential Functions:
- Responsible for setting correct levels of purchased materials to support production schedules and customer orders. The Buyer must work closely with supply chain, sales and operations of such facilities. (25%)
- Prepare and issue purchase orders in a timely manner to suppliers. (20%)
- Identify and negotiate opportunities for cost, process and supplier performance improvements. (15%)
- Develop/Identify alternative sources of supply. (10%)
- Track and follow-up on open purchase orders. (10%)
- Develop/Identify alternative sources of supply. (5%)
- Work with management to establish and adhere to global purchasing procedures and objectives (4%)
- Prepare and issue Request for Quotes. Analyze quotes, determine best option and negotiate. (4%)
- Promptly resolve supplier invoice discrepancies. (3%)
- Evaluate supplier performance for quality, delivery and commercial value. (2%)
- Promptly resolve quality issues with suppliers. (2%)
- Other duties may be assigned.
Required Qualifications
Required Education and/or Experience: 4 Year Degree in Business Administration, Supply Chain Management or related field; or 2 Year Associates Degree with three to five years related experience and/or training offering transferable skills; or equivalent combination of education and experience.
Required Attributes/Skills:
- Enterprise Resource Planning (ERP) procurement or planning experience
- Working knowledge of APICS practices
- Strong organizational skills with the ability to manage several projects simultaneously
- Good working knowledge of Excel and Word
- Comprehensive knowledge of procurement processes and procedures:
- Ability to prepare Request for Quotes.
- Ability to analyze quotes and negotiate.
- Supplier development and performance management
- Kanban Systems and Vendor Managed Inventory Programs (VMI)
- Cost Control Management
- MRP Demand and Supply, lead times, safety stock, min & max quantities
- Ability to develop and maintain collaborative working relationships with internal/external customers/suppliers and co-workers; Represent HPG in a professional manner.
- Good interpersonal and communication skills.
- Analytical with a proactive “Hands On” approach to problem solving and continuous improvement
- Proven ability to identify and effectively negotiate and meet technical specifications/customer requirements
Preferred Qualifications
- SAP experience in procurement
- Ability to read blueprints/drawings
Core Competencies Required from Employees:
Maintains a Customer Focus – Demonstrating exceptional service to both internal and external customers giving high priority to understanding and satisfying the customer.
Takes Ownership – Demonstrates a continuous drive to achieve superior results and takes responsibility for those results.
Is a Team Player – Has the ability to collaborate effectively with others to achieve common goals. Recognizes situations in which team members need to work together to solve work task at hand.
Uses Sound Judgement / Integrity – Takes action that is well-reasoned, which represents the best interest of the business.
Achieves Quality Results – Flawlessly executes on objectives to ensure the long-term success of the organization.
Language Skills:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports and business correspondence.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills:
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Ability to understand the logic of MRP systems.
Reasoning Ability :
Ability to define problems, collect data, establish facts and draw valid conclusions.
Physical Demands:
The physical demands described in the Harris Products Group Physical Demand Form are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.