Following
generally accepted accounting principles, the primary activity of this position
is to maintain the general ledger for the agency and its 10 locations including
payables and reconciliations, and completion of supporting schedules for
routine analysis, audits and grant needs. In addition, position provides customer
and accounting support necessary for grant and contract compliance.
- Maintains
Accounts Payable general ledger and journals including coordination of
support schedules for general ledger; reviews vendor payables and travel
reimbursement vouchers for accuracy and appropriate cost coding and posts
to ledger; analyzes monthly corporate invoices, prepares spreadsheets to
track assignment and/or usage as needed by department, employee and/or
grant; incorporates information into AP ledger and to grant tracking
sheets; maintains spreadsheets for pre-paid expenses and prepares
recurring journal entries. May prepare cash disbursements for signature.
- Acts as vendor
liaison for disputed invoices and researches payment issues. Acts as
liaison to program directors for monthly program budget issues.
- Maintains AP
general ledger and supporting spreadsheet schedules for a wide range of
government, foundation and corporate grants in accordance with individual
grant guidelines; works with agency directors and support staff to
identify budget spend-down issues and makes recommendations for spending;
creates new tracking spreadsheets to support grant specific compliance
reporting needs; maintains current knowledge of funding sources and
funding compliance issues.
- Maintains
Revenue and AP general ledger for agency social enterprise including
posting, journal vouchers and supporting schedules; reconciles daily store
receipts and identifies and works to correct any issues with credit card
vendors; reconciles bank accounts and prepares and submits monthly sales
taxes and prepares monthly and year end due-to-from reconciling entries.
- Reconciles bank
statements for three agency entities to the general ledger including
posting of all fees and bank charges; identifies, tracks and researches
outstanding checks and recommends replacements or voids.
- Prepares and
maintains schedules for audit and budget purposes and prepares ad hoc
schedules as directed by supervisor or director. Assists with document
retrieval and uses accounting software to generate ad hoc reports, and
query information for audit or other purposes. May use extracted information to prepare
spreadsheets for program analysis.
- May prepare
supporting schedules for Naomi Project; may post general ledger Due
To/From transactions under direction of supervisor.
- Maintains
accurate vendor and grant files.
PLEASE NOTE: WE WILL NOT BEGIN SCHEDULING INTERVIEWS UNTIL MID-JUNE. PLEASE DO NOT EXPECT A RESPONSE FROM OUR SELECTION TEAM UNTIL THEN.